1. Scope and General Provisions of the Policy

a. This privacy Policy applies to anyone who interacts with us in relation to our services (“you,” “your”) or in any way that may require collection of personal data.

b. The Policy applies to all our clients, suppliers, agents, dealers, and all visitors globally.

c. The Policy shall be reviewed annually.

2. What Personal Information do we Collect from You and why?

We only collect the personal information that you voluntarily provide to us.

We may collect personal information in the course of our business, including when you contact us or request information from us, engage our Services, or through your relationship with one or more of our staff, clients, or their representatives. Where we require personal information to fulfil a statutory or contractual obligation, or where such information is necessary to enter into or perform a contract, information relating to prospective employees, we will inform you of the requirement and explain the consequences of failing to provide the requested information.

The personal information we collect may include information that is necessary to:

i. Discharge our professional duties to our clients and prospective clients.
ii. Manage matters involving related parties and client representatives.
iii. Respond to your enquiries, deliver our Services, provide legal advice and related Services for which you have engaged us, verify your identity, and process requests made by you in relation to our Services.
iv. Pursue potential business opportunities, including participation in tenders and responses to Requests for Proposals.
v. Market and promote our Services and products to our clients and prospective clients.
vi. Better understand how you and others use our Services so that we can improve our Services, develop new features, tools, products, and offerings.
vii. Participate in industry benchmarking exercises and professional rankings.
In all instances, we obtain your consent and implement appropriate measures to ensure that your personal information is processed in a manner that protects your right to privacy.

3. Sharing your Personal Data
We may make your personal data available to: –

a. Our Professionals or Third Parties that we engage with in our business including accountants, Lawyers, consultants, professional advisors, courts and other third-party experts;
b. Your Agent or Manager (where there exists contractual obligations);
c. Your representative or intermediaries acting on your behalf;
d. Our service providers as maybe disclosed to you and where necessary for performance of obligations under a Contract;
e. Third Parties in connection with our business and services;
f. Third Parties necessary in fulfilment of our obligations to you;
g. Government authorities and other regulatory bodies.

4. International Transfer of Your Personal Data

a. Due to the global nature of our business, we may transfer personal data to parties in other countries, both within the region and internationally, where data protection laws may differ from those in your country.

b. When transferring your personal data internationally, we will comply with all applicable data protection laws and ensure that the receiving parties have appropriate safeguards and measures in place to protect your data.

5. Your Legal Rights

You have the following rights in relation to your personal data in our custody: –

a. Right to be informed of the use to which your personal data will be put.
b. Right to access your personal data is in our custody.
c. Right to object to the processing of all or part of your personal data (including for the purposes of sending marketing materials to you).
d. Right to request us correct or rectify false or erase any misleading data.
e. Right to deletion of false or misleading data. This right will only apply where for example: –
     i. We no longer need to use the personal data to achieve the purpose we collected it for;
    ii. You withdraw your consent if we are using your personal data based on consent; or
   iii. You object to the way we use your data, and there is no overriding legitimate interest.
f. Rights in relation to automated decision-making including profiling. In particular, you have the right to: –
   i. Obtain an explanation of the decision and challenge it; or
  ii. Request for the decision to be reviewed by a human being.
g. Right to request us to restrict processing of your personal data if: –
   i. You dispute the accuracy of the personal data we hold;
  ii. The processing is no longer required for the purposes of the processing;
 iii. The processing is unlawful, but you wish to restrict our use of the data rather than have it erased; or
 iv. You wish to confirm whether we have an overriding legitimate interest to process the data.
h. Right to data portability, that is, the right to receive personal data which you have provided to us in a structured, commonly used and machine-readable format. You also have the right to make us transfer this personal data to another organization.

If you wish to exercise any of the above rights, please contact us on info@saganabiriq.com

6. Security of Your Personal Data

The Firm takes appropriate technical, physical, legal, and organizational measures consistent with applicable privacy and data security laws. If you believe your interaction with us is no longer secure or suspect a personal data breach (for example, if the security of your personal information has been compromised), please notify us immediately.

Where also ensure that Third Parties interacting with your data through our Firm are informed and required to implement proper measures to maintain the confidentiality and security of the information.

Please note that electronic transmission or storage is not entirely secure, and we may not guarantee absolute security of your data. Therefore, any information you send to us without appropriate safeguards is at your own risk. Once received, we will protect your information in accordance with our security policies and procedures.

7. How Long Do We Keep Your Personal Data?

We keep your personal data in line with the minimum retention periods required by the applicable laws and regulations. We only keep your personal information beyond the statutory timelines if there is a legitimate and provable business reason to do so.

8. Contact Details

For Any questions or concerns relating to this notice or how we handle your personal and sensitive data, kindly contact us on:

Sagana, Biriq & Muganda
Advocates LLP
Prudential Assurance Building, 4th Floor
Wabera Street
P. O. Box 51100–00100
Nairobi

Email: info@saganabiriq.com
Tel: +254 20 2222737/38/ 0722715791